Stock Verification Unit
STOCK VERIFICATION UNIT
The Unit reports directly to the Permanent Secretary. It is responsible for a comprehensive verification of all the stock and purchases of the Ministry with the main objective of providing a complete and continuous verification of stock and other moveable properties of the Ministry whether purchased, acquired or donated. It is divided into four sub-units:
(a) Pre-payment verification
(b) Post-payment verification
(c) Works and service
(d) Administration and secretarial
FUNCTIONS
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Verify pre-payment of all supplies procured on Local Purchase Orders;
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Verify all stores procured on cash advances, out of pocket expenses etc;
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Verify pre-payment of all works, services and repairs at the point of delivery;
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Perform 100% counting; weighing and insuring of Allocated and Unallocated stores;
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Prepare stock verification schedule, stock survey forms, stores Form 8 and 9, Treasury form 146 and 147;
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Conduct stock survey of store procured through Local Purchase Orders or contract;
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Carry out stock check of plants, vehicles and equipments wherever located, including verification of plant ledger;
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onduct stock taking in all sub-stores.
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Take inventory in Government Offices and Residential Quarters;
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Maintain records of unserviceable, obsolete stores and condemned stores at condemned stores depot;
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Treat matters relating to Board of Survey and Enquiries.