Wednesday, February 22, 2012
   
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Procurement Division

PROCUREMENT DIVISION

The Procurement Department is the Instrument through which the Public Procurement Act 2007 is implemented in the Ministry. The Bureau of Public Procurement has established general policies and guidelines relating to public sector procurement and for supervising procurement implantation as well as reviewing the procurement and award of contract procedure of the Ministry including certifying all procurements prior to the award of contract.

The Division is made up of two Branches i.e. Capital and Recurrent and it is responsible for the processing of all procurement of contracts for Goods and Services in the Ministry. The Department is currently headed by an Acting Director.


    FUNCTIONS

  • Coordinate the preparation of the Ministry’s Procurement plan.

  • Process all awards of contracts and issue letters of Award/Job order for the Ministry.

  • Process all contracts above the approving limits of Parastatals/ Agencies under the supervision of the Ministry.

  • Liaise with the Bureau of public Procurement on all Procurement matters.

  • Participate in the preparation of Annual Budget and Rolling plans.

  • Monitor and evaluate projects executed by the Ministry/ Parastatals and other procurement activities.

  • Prepare Reports and returns on all Procurement activities

  • Process disposal of Unserviceable items,

  • Ensure Tender Advertisement

  • Ensure Delivery and Inspection of Goods/ Works

  • Ensure all Procurement process are strictly followed in accordance with public Procurement Act/{Plan

  • Establish pricing standards/ benchmark/ market survey.

  • Ensure fair competition; transparent and value for money for the Procurement of Public Assets.

  • Liaise with the Bureau of Public Procurement and obtain Certificate of “No Objection” to contract award in line with prior review threshold.

  • Provide functional secretariat for the Ministerial Tenders Board (MTB), Procurement Planning Committee and Evaluation Committee; and any other ad-hoc duties that may be assigned by management.